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7 Administrative Assistant II - Math, Science, and Health Services Resume Templates with Example

By Ria · Last Updated On September 30, 2026
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This guide shows you how to build an Administrative Assistant II - Math, Science, and Health Services resume that is clear, focused, and easy to review. You will see how to organize the same strong content in different professional layouts.

For this role, the resume should make academic office support easy to find. Strong content can include ERP reporting, Outlook calendar work, meeting minutes, faculty records, course support, program review files, financial transactions, event logistics, and customer service.

The example below is presented in 7 resume layouts. Use them to compare section order, scanning flow, sidebars, visual emphasis, and space for experience, skills, education, credentials, and administrative keywords.

What Makes a Great Administrative Assistant II - Math, Science, and Health Services Resume in 2026

A strong resume is easy to scan, specific to academic administration, and built around clear evidence of dependable support. Keep experience, skills, education, and credentials easy to locate.

Use job-relevant terms such as ERP reporting, faculty scheduling, meeting minutes, program reviews, budget transfers, grant documentation, and customer service only where your background supports them.

The examples shown below are intentionally detailed to demonstrate a range of experiences, skills, accomplishments and relevant keywords. We prefer detailed resumes as they provide more context to the hiring managers and also help the ATS systems identify relevant qualifications and score your resume better for a match. But the length of a resume is an individual choice. If you want a one page resume, just keep the most relevant experience and information for the job. Note: Resume examples are for educational purposes only. Use only information that accurately reflects your experience and qualifications. References to real organizations do not imply affiliation or endorsement.

#1 Plain Two Column Format Resume Example

The Plain Two Column Format separates major resume sections so recruiters can scan experience, skills, education, and credentials quickly.

 
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Resume Snapshot

  • Six years of progressive higher education administrative support experience
  • Associate of Applied Science in Office Administration
  • Microsoft Office Specialist: Associate certification
  • Experience with ERP reporting, meetings, records, events, and financial workflows

Why This Format Works

  • Two columns separate experience from supporting skills and credentials clearly.
  • Distinct sections help recruiters trace career progression without losing context.
  • Compact organization keeps education and certifications visible beside detailed experience.

Best For

  • Resumes with broad administrative experience
  • Readers comparing experience and skills quickly
  • Applications needing clear section separation
  • Candidates with education and certifications
  • Detailed academic support backgrounds

Resume Keywords

  • Administrative Assistant II
  • Math
  • Science
  • Health Services
  • Administrative support
  • Customer Service
  • department chairs
  • faculty
  • students
  • employees
  • community members
  • external partners
  • academic office operations
  • records
  • Reporting
See all keywords
 

#2 Simple One Column Format Resume Example

The Simple One Column Format gives recruiters one direct reading path through the resume from summary to experience and supporting sections.

 
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Why This Format Works

  • One reading path keeps career progression easy to follow from top to bottom.
  • Full-width sections give detailed experience bullets room to stay readable.
  • Simple sequencing makes education and credentials easy to find after experience.

Best For

  • Straightforward recruiter scanning
  • Experience-heavy resumes
  • Traditional application systems
  • Clear chronological reading
  • Longer administrative bullet points
 

#3 Clean Two Column Sidebar Format Resume Example

The Clean Two Column Sidebar Format keeps core experience prominent while a separate sidebar gives recruiters fast access to supporting sections.

 
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Why This Format Works

  • The sidebar separates supporting details from the main experience narrative.
  • Parallel sections help recruiters locate skills without interrupting career history.
  • Clear boundaries keep credentials visible while preserving space for detailed experience.

Best For

  • Resumes with many supporting skills
  • Experience plus compact credentials
  • Fast access to secondary sections
  • Balanced detail across two columns
  • Readers who value clear navigation
 

#4 Two Column Format Resume Example

The Two Column Format divides the resume into parallel areas, helping recruiters compare core experience with skills and credentials at a glance.

 
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Why This Format Works

  • Parallel columns reduce long vertical runs across detailed administrative content.
  • Section separation helps recruiters compare experience with skills and education.
  • Balanced space supports several experience entries without burying credentials.

Best For

  • Broad experience with several roles
  • Resumes balancing skills and history
  • Applications needing quick comparisons
  • Moderate information density
  • Professionals with varied administrative duties
 
 

#5 Photo Header Two Column Format Resume Example

The Photo Header Two Column Format pairs a photo-based header with a two-column body that helps recruiters scan experience and supporting sections separately.

 
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Why This Format Works

  • The two-column body separates detailed experience from shorter supporting sections.
  • A distinct header creates a clear start before recruiters enter the resume content.
  • Body organization keeps skills, education, and credentials apart from career history.

Best For

  • Regions where resume photos are customary
  • Applications allowing professional photos
  • Two-column content organization
  • Resumes with detailed experience
  • Readers needing clear section boundaries
 

#6 Colored Two Column Format Resume Example

The Colored Two Column Format uses two organized content areas with visual contrast, helping recruiters move between experience and supporting sections.

 
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Why This Format Works

  • Visual contrast makes major resume sections easier to distinguish during scanning.
  • Two content areas give experience and supporting qualifications separate reading space.
  • Section grouping helps recruiters return quickly to education, credentials, or skills.

Best For

  • Readers who prefer stronger section contrast
  • Resumes with several qualification groups
  • Experience and skills side by side
  • Applications with moderate design freedom
  • Quick return to supporting details
 

#7 Stylish Two Column Designer Format Resume Example

The Stylish Two Column Designer Format uses a structured two-column presentation that helps recruiters navigate detailed experience and smaller supporting sections.

 
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Why This Format Works

  • Structured columns make dense administrative experience easier to navigate visually.
  • Defined sections keep achievements and career progression from blending together.
  • Compact supporting areas preserve attention on experience while retaining credentials.

Best For

  • Resumes needing stronger visual structure
  • Detailed career histories
  • Compact supporting information
  • Readers reviewing several resume sections
  • Applications where polished design is acceptable
 
 

Why Build Your Administrative Assistant II - Math, Science, and Health Services Resume with ResumeInMinutes

ResumeInMinutes helps you turn detailed academic support work into a clear resume with strong section order, concise bullets, and role-specific keywords.

  • Readable resume layouts
  • ATS-friendly section structure
  • Role-focused keyword guidance
  • Clear experience and skills organization
  • Free PDF resume previews
  • Easy resume customization

You can tailor the same core resume to show academic records, reporting, meetings, events, financial workflows, staff support, and customer service without making the document hard to scan.

 

See Also

 

Frequently Asked Questions

Are these Administrative Assistant II - Math, Science, and Health Services resume templates ATS-friendly?

Yes. They use clear sections and readable headings that support ATS scanning. Your results still depend on accurate wording, relevant keywords, and clean file formatting.

Are these seven different resumes?

No. This guide shows one complete resume in different visual formats so you can compare structure and presentation without changing the candidate facts.

What should this resume include?

Include a focused summary, relevant administrative experience, education, certifications, skills, and tools. Add supported details about academic records, ERP work, meetings, reporting, events, and financial processing.

Can I download the resume templates as PDFs?

Yes. Each design includes a free PDF preview so you can review the layout before choosing a format.

Which resume style works well for this role?

A clear one-column or two-column layout can work well. Choose the structure that keeps experience, skills, education, and credentials easy to find without crowding the page.

How should I show administrative work across several departments?

Group related duties into clear bullets. Show the systems, records, meetings, reporting, service, and financial work you handled, and keep each bullet focused on one useful point.

Should I include a photo on my resume?

For most U.S. applications, a no-photo resume is usually the safer choice. Use a photo only where it is customary and appropriate for the region or application.

Can I customize these resume templates?

Yes. You can change the text and design while keeping the resume focused on the exact role, supported experience, and relevant administrative keywords.

ATS score and resume checks

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ATS score 75%

How we calculate this score

  • Keywords: 60% of the total. AI extracts keywords from your job description. If you do not provide one, a standard job description for the title matching your resume is used. This is not a match to a specific vacancy.
  • Text-based resume: 20%. The text resume assessed here receives 100 for this part.
  • Resume quality: 20%. We start at 100 and subtract points for issues found by our resume checks, down to a minimum of zero.
  • Keyword coverage = 100 × (confirmed matches + 0.8 × possible matches) ÷ total keywords, rounded and capped at 100. Possible matches still need checking. Saved generation audits use their saved keyword percentage.
  • Final score = 60% of keyword coverage + 20% of the text score + 20% of the quality score, rounded to a whole number. Without keywords, no overall ATS score is available.

What this score means

Our scores are estimates, not employer ratings. They may contain errors and do not guarantee accurate parsing, a ranking, an interview, or a job. Check your document against the employer’s requirements. You are responsible for relying on this score.

Terms and Conditions

Score weights: Keywords 60% · Text based resume 20% · Resume quality 20%

Live keyword match: 62 of 107 (58%) · Resume quality: 100%

Resume quality 100% · Weight 20% · Issues (0)

Details
  • ✓Name present: Nadia Hail
  • ✓Email format: nadia.hail@example.com
  • ✓Phone format: (815) 555-7631
  • ✓Experience 1: Job title: Senior Administrative Assistant
  • ✓Experience 1: Company name: Rock River Technical College
  • ✓Experience 1: Employment dates: January 2024 - Present
  • ✓Experience 1: Description or achievements: Present
  • ✓Experience 2: Job title: Administrative Assistant II
  • ✓Experience 2: Company name: Northern Prairie College
  • ✓Experience 2: Employment dates: July 2022 - December 2023
  • ✓Experience 2: Description or achievements: Present
  • ✓Experience 3: Job title: Administrative Assistant
  • ✓Experience 3: Company name: Midstate Community College
  • ✓Experience 3: Employment dates: June 2020 - June 2022
  • ✓Experience 3: Description or achievements: Present
  • ✓Experience 4: Job title: Office Services Coordinator
  • ✓Experience 4: Company name: Central Illinois Learning Center
  • ✓Experience 4: Employment dates: October 2019 - May 2020
  • ✓Experience 4: Description or achievements: Present
  • ✓No placeholder fields
  • ✓No repeated achievement bullets
  • ✓No empty bullets

No issues found by the current checks.

Text Based Resume 100% · Weight 20%

Parsed text
Nadia Hail
Administrative Assistant II, Math, Science, and Health Services
(815) 555-7631
nadia.hail@example.com
linkedin.com/example/nadiahail
Rockford, IL 61107
STRENGTHS
Academic Office Support
Keeps faculty records, schedules, syllabi, and course information organized. Colleagues rely on clear follow through when deadlines converge.
Customer Service
Provides complete, accurate information to students, employees, vendors, and community members. Calm routing made difficult questions easier.
Meeting Coordination
Handles invitations, rooms, agendas, minutes, catering, and follow up. Teams gained a dependable record of decisions and next steps.
Financial Administration
Tracks requisitions, transfers, contracts, and grant expenses through source documents. Careful follow up kept unresolved transactions visible.
Staff Training
Provides daily direction and trains student employees on office workflows. Practical guidance helped coverage continue during absences.
SUMMARY
Administrative support professional with six years of progressive experience in higher education, coordinating academic office operations, executive support, customer service, reporting, events, records, and financial transactions. Supports administrators, department chairs, faculty, students, employees, vendors, community members, and external partners across multiple academic departments. Experienced with ERP data entry and reporting, Outlook calendar management, meeting logistics, agendas, minutes, academic scheduling records, course section support, faculty documentation, payment requisitions, budget transfers, contract tracking, and grant expenditure records. Produces accurate presentations, forms, reports, procedure manuals, and communications while managing competing deadlines. Brings dependable follow through, careful proofreading, practical staff training, and strong knowledge of college processes. Prepared to contribute steady service, organized records, and timely administrative support in a community college setting.
EXPERIENCE
Senior Administrative Assistant
Rock River Technical College
January 2024 - Present
Rockford, IL
Coordinate administrative operations for several academic departments, supporting administrators, chairs, faculty, students, vendors, and community partners. Manage academic records, ERP reporting, meetings, events, institutional documentation, financial workflows, procedure manuals, and staff coverage.
Coordinated academic office workflows across departments, improving timely service for faculty, students, vendors, and partners.
Maintained ERP records for schedules, syllabi, office hours, assignments, stipends, load reports, and course sections.
Prepared agendas, presentations, invitations, facilities requests, minutes, and service arrangements for academic meetings and events.
Compiled program review, accreditation, course proposal, grant, and institutional reporting files for administrative review.
Processed requisitions, budget transfers, contracts, and grant expenditures, then followed up on unresolved ERP transactions.
Trained student employees, updated procedure manuals, and provided dependable administrative coverage during staff absences.
Administrative Assistant II
Northern Prairie College
July 2022 - December 2023
DeKalb, IL
Supported academic administrators and chairs across science and health programs through calendar management, records administration, customer service, reporting, meeting coordination, financial tracking, and polished document preparation.
Supported science and health administrators through calendars, records, student inquiries, and faculty documentation.
Generated ERP reports and corrected routine discrepancies through source document review and careful record comparison.
Organized committee and department meetings from scheduling through final minutes, preserving clear decision records.
Prepared institutionally formatted forms, reports, presentations, and communications through careful proofreading and document review.
Tracked purchases, payment requests, budget adjustments, contracts, and grant expenses with complete supporting documentation.
Coordinated rooms, invitations, services, schedules, and attendee information for academic events and external activities.
Administrative Assistant
Midstate Community College
June 2020 - June 2022
Normal, IL
Provided front office and academic administration support, serving students, faculty, employees, and community members while maintaining calendars, records, reports, meetings, purchasing workflows, and absence coverage.
Answered student, faculty, employee, and community inquiries, routing complex questions for timely resolution.
Maintained Outlook calendars, shared files, faculty records, meeting documents, supplies, and recurring deadlines.
Entered college system data, verified source records, and extracted routine reports for academic scheduling.
Prepared committee agendas and minutes, coordinated rooms and invitations, and preserved working group records.
Assembled requisition documentation, tracked approvals, and followed up on incomplete purchasing transactions.
Updated procedure guides and cross trained colleagues for reliable coverage across neighboring administrative functions.
Office Services Coordinator
Central Illinois Learning Center
October 2019 - May 2020
Bloomington, IL
Managed reception and clerical workflows for an education focused office, combining customer service, records, scheduling, document preparation, meeting support, supplies, and operational reporting.
Managed reception workflows, providing timely information to students, instructors, visitors, and service providers.
Created and proofread correspondence, forms, schedules, presentations, and internal notices with consistent organization.
Maintained electronic files, paper records, calendars, meeting documents, and supply inventories for quick retrieval.
Coordinated workshops through scheduling, room preparation, materials, attendee communications, and service arrangements.
Entered operational information into office systems and prepared recurring spreadsheets after checking source records.
Balanced customer service, records, scheduling, document preparation, and backup support during high volume periods.
SKILLS
Customer service
Event logistics
Data entry
Budget transfers
Calendar management
Meeting coordination
Grant documentation
Payment requisitions
Faculty scheduling
Course proposals
Reporting
Program reviews
ERP systems
Proofreading
Outlook
LANGUAGES
English
Native
Spanish
Intermediate
MY CAREER
6.8Years
Senior Administrative Assistant at Rock River Technical College (2.8 Years)
Administrative Assistant II at Northern Prairie College (1.4 Years)
Administrative Assistant at Midstate Community College (2 Years)
Office Services Coordinator at Central Illinois Learning Center (7 Months)
PROJECTS
Academic Records Reporting Improvement
2024
Standardized recurring academic records and reporting workflows across departments, giving administrators clearer source documentation and more consistent follow up for institutional requests.
Faculty Documentation Coordination
2023
Organized faculty schedules, syllabi, office hours, assignments, stipends, and load documentation, supporting accurate academic planning and timely administrative review.
LEADERSHIP & AWARDS
Selected for expanded senior administrative responsibilities after demonstrating dependable service across multiple academic departments.
Recognized by academic teams for accurate meeting records, careful proofreading, and steady follow up on financial documentation.
Trusted to train student employees and provide administrative backup during absences, breaks, and high volume periods.
EDUCATION
Associate of Applied Science in Office Administration
Rock Valley College
GPA: 3.5
2019
Rockford, IL
Coursework: Office procedures, business communications, records management, accounting fundamentals
CERTIFICATIONS
Microsoft Office Specialist: Associate
2021
Higher Education Administrative Operations Certificate
2022
TECHNICAL SKILLS
Office Productivity: Microsoft Word, Microsoft Excel, Microsoft PowerPoint
Calendar Systems: Microsoft Outlook, shared calendars, meeting scheduling
ERP Administration: ERP data entry, ERP reporting, transaction review
Academic Records: Syllabi, office hours, course sections
Faculty Documentation: Assignments, stipends, load reports
Institutional Reporting: ICCB reporting, HLC reporting, program reviews
Financial Processing: Payment requisitions, budget transfers, grant expenditures
Meeting Administration: Agendas, minutes, committee records
Document Management: Central files, procedure manuals, records retention
Event Coordination: Invitations, facilities requests, catering services
Communication Support: Forms, presentations, correspondence
Customer Service: Student inquiries, vendor support, community service
PROFESSIONAL AFFILIATIONS
Higher education administrative support professional serving academic departments, faculty, students, and community partners.
Community college operations contributor with ongoing involvement in committees, advisory groups, meetings, and institutional reporting.
ADDITIONAL INFORMATION
Work Status
: Authorized to work in United States. No sponsorship required.

Matched keywords (62)

  • Administrative Assistant II
  • Math
  • Science
  • Health Services
  • Administrative support
  • Customer Service
  • department chairs
  • faculty
  • students
  • employees
  • community members
  • external partners
  • academic office operations
  • records
  • Reporting
  • Event
  • Budget
  • forms
  • proofread
  • presentations
  • agendas
  • minutes
  • reports
  • communications
  • Meeting
  • invitations
  • facilities
  • catering
  • logistics
  • ICCB
  • HLC
  • Program reviews
  • Course proposals
  • office hours
  • faculty schedules
  • stipends
  • load reports
  • ERP
  • Data entry
  • Central files
  • Calendar
  • procedure manuals
  • Payment requisitions
  • Budget transfers
  • ERP transactions
  • contracts
  • advisory groups
  • Training
  • student employees
  • reception
  • Outlook
  • higher education
  • Microsoft Office
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Outlook
  • executive support
  • data entry and reporting
  • Calendar management
  • Event logistics
  • Grant documentation

Missing keywords (45)

  • Prairie Lakes Community College
  • Elgin, IL
  • senior administrators
  • institutional systems
  • institutional branding standards
  • Biology
  • Chemistry
  • Earth Science
  • Geography
  • Horticulture
  • Physics
  • Kinesiology
  • Health Studies
  • Health Information Management
  • Nursing
  • Nursing Assistant Education
  • Occupational Therapy Assistant
  • Physical Therapy Assistant
  • Radiologic Technology
  • Respiratory Therapy
  • Diagnostic Medical Sonography
  • programming observations
  • agency assessments
  • grant applications
  • governmental reports
  • TABS
  • syllabi collection
  • student evaluations
  • Notification of Assignments
  • NOAs
  • course section builds
  • retrieve data
  • generate reports
  • grant related expenditures
  • standing committees
  • shared governance
  • recording secretary
  • staff employees
  • word processing
  • filing
  • record keeping
  • Associate's degree
  • three to five years
  • Higher education administration
  • meeting agendas and minutes
Disclaimer: All names, images, contact information, employment histories, achievements, security clearances, military credentials, and other qualifications shown in this content are fictional and used for illustrative purposes only. Any resemblance to actual persons, living or deceased, is purely coincidental.

Resume and cover-letter examples and recommendations in this article reflect general best practices and professional experience and are provided for guidance only. Results may vary based on role, industry, region, and hiring organization.

Content Accuracy and Verification: To the fullest extent permitted by applicable law, we do not represent or warrant that resume or cover-letter guidance, examples, recommendations, or related information are accurate, complete, current, error-free, or suitable for any particular purpose. You are responsible for independently reviewing and verifying the information before relying on it.

ATS and Cover-Letter Scores: ATS scores are estimates calculated using our own formula, informed by publicly available guidance on resume formatting and keyword matching. They are not scores issued or endorsed by an ATS provider or employer. Cover-letter scores are also our own assessments. Parsing, weighting, screening criteria, and results vary between systems, employers, job descriptions, and document formats. No score guarantees successful parsing, a particular ranking, an interview, or employment. Use scores as general guidance and independently check your documents against the employer’s requirements. To the fullest extent permitted by applicable law, we accept no liability for errors in scores or parsing, or losses arising from reliance on these assessments. Nothing in this notice excludes liability or limits consumer rights that cannot lawfully be excluded or limited.

Terms and Conditions
 
 
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