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7 Secretary II Resume Templates with Example

By Ria · Last Updated On October 9, 2026
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This guide shows you how to build a Secretary II resume that is clear, focused, and easy to review. You will learn how to organize evidence so recruiters can quickly see your value.

Strong content should show dependable administrative support, accurate expense handling, travel coordination, records control, document preparation, employee support, and project tracking. Relevant tools and terms can include Microsoft Word, Excel, PowerPoint, Outlook, SAP Concur, and ISO 9002 procedures when they match your experience.

The same complete resume is presented in 7 layouts so you can compare reading order, section balance, and visual structure. Use the examples to choose a format that keeps experience, skills, education, projects, and credentials easy to scan.

What Makes a Great Secretary II Resume in 2026

A strong Secretary II resume is organized, specific, and easy to scan. It gives clear priority to relevant experience, administrative strengths, and dependable results.

Use accurate terms such as SAP Concur, travel coordination, records management, Microsoft Office, and project tracking when your background supports them. Keep bullets concise and show scope, process improvement, or service impact where the source facts allow it.

The examples shown below are intentionally detailed to demonstrate a range of experiences, skills, accomplishments and relevant keywords. We prefer detailed resumes as they provide more context to the hiring managers and also help the ATS systems identify relevant qualifications and score your resume better for a match. But the length of a resume is an individual choice. If you want a one page resume, just keep the most relevant experience and information for the job. Note: Resume examples are for educational purposes only. Use only information that accurately reflects your experience and qualifications. References to real organizations do not imply affiliation or endorsement.

#1 Plain Two Column Format Resume Example

A plain two-column structure separates key sections cleanly, helping recruiters scan the resume without losing the overall reading order.

 
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Resume Snapshot

  • Eight years of administrative and secretarial experience
  • Support for three managers and about 60 field and shop employees
  • Domestic and international travel plus SAP Concur expense administration
  • Microsoft Office, records management, training, and project tracking

Why This Format Works

  • Two columns separate experience from supporting skills and credentials for faster review.
  • Clear section boundaries help recruiters follow career progression without visual clutter.
  • Compact organization gives achievements and project evidence distinct space without crowding.

Best For

  • Balanced experience and skills
  • Detailed administrative histories
  • Recruiters who scan by section
  • Resumes with projects and credentials
  • Secretary II applications with broad duties

Resume Keywords

  • Secretary II
  • Administrative support
  • Secretarial support
  • expense reports
  • domestic travel
  • international travel
  • transportation
  • lodging
  • electronic records
  • filing
  • archiving
  • retrieval
  • Document Control
  • correspondence
  • reports
See all keywords
 

#2 Simple One Column Format Resume Example

A simple one-column flow gives recruiters one clear reading path from the top of the resume to the final section.

 
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Why This Format Works

  • One continuous reading path keeps experience and achievements easy to follow.
  • Full-width sections give longer work histories room for clear, readable detail.
  • Straight section order makes education and credentials simple to locate after experience.

Best For

  • Linear career histories
  • Text-heavy experience sections
  • Simple recruiter scanning
  • Conservative application settings
  • Readers who prefer one clear sequence
 

#3 Clean Two Column Sidebar Format Resume Example

A clean two-column sidebar format gives recruiters a main reading area plus a separate space for supporting resume information.

 
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Why This Format Works

  • The main column keeps work experience prominent while supporting sections stay separate.
  • Sidebar separation helps skills and credentials remain visible without interrupting career history.
  • Distinct content zones make projects and education easier to find during scanning.

Best For

  • Experience with many supporting details
  • Visible skills without breaking chronology
  • Resumes combining projects and education
  • Fast comparison of core and supporting sections
  • Structured administrative applications
 

#4 Two Column Format Resume Example

A two-column layout places resume sections side by side, helping recruiters compare core experience with supporting information efficiently.

 
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Why This Format Works

  • Parallel sections reduce long vertical stretches while keeping major content groups distinct.
  • Experience can remain easy to trace beside concise skills and education sections.
  • Side-by-side organization supports quick comparison of achievements, projects, and credentials.

Best For

  • Broad resumes with varied sections
  • Compact section grouping
  • Readers comparing multiple content types
  • Work histories with extra supporting material
  • Applications needing strong visual organization
 
 

#5 Photo Header Two Column Format Resume Example

A photo header above a two-column body gives recruiters a clear identity area while the resume content remains divided for scanning.

 
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Why This Format Works

  • The photo header separates identity details from the body without changing content order.
  • Two body columns keep experience distinct from supporting skills and credentials.
  • Section division helps recruiters move between career history, projects, and education.

Best For

  • Regions where resume photos are customary
  • Applications that permit professional photos
  • Two-column organization with a visual header
  • Resumes balancing experience and supporting sections
  • Readers who value clear identity separation
 

#6 Colored Two Column Format Resume Example

A colored two-column structure uses visual contrast to mark section boundaries, helping recruiters move quickly between resume content areas.

 
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Why This Format Works

  • Color contrast makes section boundaries easier to notice during a fast review.
  • Two columns divide career experience from shorter skills and credential content.
  • Separated blocks help projects and achievements stay distinct from routine section details.

Best For

  • Readers who benefit from stronger section cues
  • Resumes with several short supporting sections
  • Applications allowing restrained color
  • Quick scanning across grouped information
  • Administrative experience with varied evidence
 

#7 Stylish Two Column Designer Format Resume Example

A stylish two-column designer format uses stronger visual structure to help recruiters distinguish major resume sections at a glance.

 
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Why This Format Works

  • Strong section separation helps recruiters distinguish career history from supporting content.
  • Two-column organization keeps skills, education, and credentials compact beside experience.
  • Defined content blocks give achievements and projects clear visual boundaries during review.

Best For

  • Applications that welcome a more designed look
  • Resumes needing clear visual section breaks
  • Professionals with several supporting categories
  • Recruiters reviewing dense information quickly
  • Modern presentation without a profile photo
 
 

Why Build Your Secretary II Resume with ResumeInMinutes

ResumeInMinutes helps you organize administrative experience, skills, tools, projects, education, and credentials into a resume that is easier to scan and tailor.

  • Clear resume section structure
  • ATS-focused keyword guidance
  • Experience bullet organization
  • Skills and tools presentation
  • Free PDF resume previews
  • Simple resume customization

You can adjust the wording and format to match a Secretary II posting while keeping every claim tied to your real experience and qualifications.

 

See Also

 

Frequently Asked Questions

Are these Secretary II resume templates ATS-friendly?

They use clear section structure and readable text that can support ATS review. Your final results still depend on the system used and how accurately your resume matches the job.

Are these different resumes?

No. This guide shows one Secretary II resume in different visual formats so you can compare structure without changing the underlying career facts.

What should a Secretary II resume include?

Include a focused summary, relevant administrative experience, skills, education, and useful credentials. Add tools, projects, and measurable scope when they are supported by your background.

Which keywords are useful for a Secretary II resume?

Useful terms can include administrative support, expense reports, travel coordination, records management, document preparation, employee inquiries, project tracking, Microsoft Office, and SAP Concur when accurate.

Which resume style is best for a Secretary II position?

Choose a layout with clear headings, logical reading order, and enough space for experience and skills. A simple one-column or well-organized two-column format can both work well.

How can I make Secretary II experience bullets stronger?

Start with a clear action, name the administrative task, and add useful scope or outcome when supported. Examples can show manager support, employee volume, travel complexity, record improvements, or project tracking.

Should I include a photo on my Secretary II resume?

For most U.S. applications, a no-photo resume is usually the safer choice. Use a photo only when local practice or the application context clearly supports it.

Can I customize these resume templates?

Yes. Adjust the text, section order, and visual format while keeping facts accurate and preserving the strongest evidence for the Secretary II requirements you are targeting.

ATS score and resume checks

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ATS score 84%

How we calculate this score

  • Keywords: 60% of the total. AI extracts keywords from your job description. If you do not provide one, a standard job description for the title matching your resume is used. This is not a match to a specific vacancy.
  • Text-based resume: 20%. The text resume assessed here receives 100 for this part.
  • Resume quality: 20%. We start at 100 and subtract points for issues found by our resume checks, down to a minimum of zero.
  • Keyword coverage = 100 × (confirmed matches + 0.8 × possible matches) ÷ total keywords, rounded and capped at 100. Possible matches still need checking. Saved generation audits use their saved keyword percentage.
  • Final score = 60% of keyword coverage + 20% of the text score + 20% of the quality score, rounded to a whole number. Without keywords, no overall ATS score is available.

What this score means

Our scores are estimates, not employer ratings. They may contain errors and do not guarantee accurate parsing, a ranking, an interview, or a job. Check your document against the employer’s requirements. You are responsible for relying on this score.

Terms and Conditions

Score weights: Keywords 60% · Text based resume 20% · Resume quality 20%

Live keyword match: 30 of 41 (73%) · Resume quality: 100%

Resume quality 100% · Weight 20% · Issues (0)

Details
  • ✓Name present: Chloe Martin
  • ✓Email format: chloe.martin@example.com
  • ✓Phone format: (509) 555-6724
  • ✓Experience 1: Job title: Senior Administrative Coordinator
  • ✓Experience 1: Company name: Cascade Field Services
  • ✓Experience 1: Employment dates: March 2023 - Present
  • ✓Experience 1: Description or achievements: Present
  • ✓Experience 2: Job title: Administrative Specialist
  • ✓Experience 2: Company name: Northwest Technical Support Services
  • ✓Experience 2: Employment dates: June 2020 - February 2023
  • ✓Experience 2: Description or achievements: Present
  • ✓Experience 3: Job title: Secretary
  • ✓Experience 3: Company name: Inland Operations Group
  • ✓Experience 3: Employment dates: October 2018 - May 2020
  • ✓Experience 3: Description or achievements: Present
  • ✓No placeholder fields
  • ✓No repeated achievement bullets
  • ✓No empty bullets

No issues found by the current checks.

Text Based Resume 100% · Weight 20%

Parsed text
Chloe Martin
Secretary II
(509) 555-6724
chloe.martin@example.com
linkedin.com/example/chloemartin
Spokane, WA 99201
STRENGTHS
Expense accuracy
Reviewed receipts, coding, and approval details before submission. Colleagues relied on careful checks when documentation felt incomplete.
Travel coordination
Built domestic and international itineraries with practical attention to changes. A calm confirmation call often prevented avoidable disruption.
Records discipline
Kept paper and electronic files orderly, retrievable, and consistent. Managers could find needed documents without repeated searching.
Application training
Explained Concur, Outlook, and shared file procedures in plain language. New users gained confidence through clear reference materials.
Service under pressure
Balanced employee questions, manager requests, and shifting shop priorities. Steady follow through kept daily support moving.
SUMMARY
Administrative and secretarial professional with eight years supporting managers, employees, and customer facing operations in fast paced office and technical service settings. Coordinates domestic and international travel, transportation, lodging, expense reports, correspondence, records, filing, archiving, retrieval, and special project deliverables. Uses Microsoft Word, Excel, PowerPoint, Outlook, and SAP Concur to keep information accurate, accessible, and moving through approval workflows. Provides clear answers to employee inquiries, trains users on applications and procedures, and helps administrative colleagues maintain consistent practices. Experience includes office and shop support, controlled records, confidential information, manager assistance, and work aligned with ISO 9002 procedures. Dependable follow through, practical judgment, and clear communication support steady service during shifting priorities and demanding customer requirements.
EXPERIENCE
Senior Administrative Coordinator
Cascade Field Services
March 2023 - Present
Spokane, WA
Supports three department managers and approximately 60 field and shop employees across travel, expenses, records, correspondence, training, and special project administration. Keeps daily workflows organized while responding to changing operational needs and maintaining accurate information for employees and leaders.
Reviewed SAP Concur receipts and coding, routing complete expense reports for finance approval.
Coordinated international itineraries, lodging, transportation, and schedule changes for customer site assignments.
Standardized electronic and paper files, improving archive retrieval for managers and employees.
Trained users on Concur, Outlook scheduling, shared files, and recurring administrative procedures.
Tracked shop support milestones in Excel, preparing PowerPoint updates and escalating schedule risks.
Administrative Specialist
Northwest Technical Support Services
June 2020 - February 2023
Yakima, WA
Supported a technical service office through high volume employee inquiries, correspondence, travel, records, scheduling, and manager support. Coordinated administrative practices across two work areas, helping clerks maintain consistent handoffs and dependable service.
Prepared letters, reports, meeting materials, and operational documents in Word and PowerPoint.
Reconciled SAP Concur documentation, researching missing receipts and policy exceptions before approval.
Managed shared electronic records and paper archives while protecting employee and customer information.
Documented common procedures across two work areas, reducing gaps during administrative handoffs.
Maintained Excel and Outlook trackers for manager deadlines, follow ups, and project deliverables.
Secretary
Inland Operations Group
October 2018 - May 2020
Spokane Valley, WA
Provided front line secretarial support for supervisors and employees in an operations office adjoining a maintenance shop. Managed calendars, travel, expenses, correspondence, filing, and application guidance while maintaining professional service during frequent priority changes.
Scheduled meetings and travel, confirming transportation and lodging details before departure.
Checked expense submissions for completeness, maintaining support records and routing approval questions.
Organized paper and electronic files for correspondence, reports, projects, and administrative forms.
Used Word, Excel, PowerPoint, and Outlook for correspondence, trackers, calendars, and management materials.
Guided coworkers on office applications and filing procedures, reinforcing documented workflows.
SKILLS
Microsoft Office
Special projects
Expense administration
Written communication
Administrative support
Verbal communication
Document preparation
Records management
Application training
Travel coordination
Secretarial support
Customer service
Project tracking
Employee inquiries
Attention to detail
LANGUAGES
English
Native
Spanish
Intermediate
PROJECTS
Administrative Records Standardization
2024
Created consistent naming, archiving, and retrieval practices for electronic and hard copy operational records, helping managers locate information during active field and shop support.
Travel and Expense Workflow Support
2023
Coordinated travel details and SAP Concur documentation across employee assignments, resolving missing receipts and routing complete packages through approval steps.
MY CAREER
7.8Years
Senior Administrative Coordinator at Cascade Field Services (3.6 Years)
Administrative Specialist at Northwest Technical Support Services (2.7 Years)
Secretary at Inland Operations Group (1.6 Years)
LEADERSHIP & AWARDS
Recognized by managers for dependable administrative support across field and shop operations.
Selected as a peer resource for application training, filing practices, and recurring employee questions.
EDUCATION
High School Diploma
Lewis and Clark High School
GPA: 4.0
2018
Spokane, WA
Coursework: Business communication, computer applications, office procedures, records management
CERTIFICATIONS
SAP Concur User Training
2023
Microsoft Office Specialist Preparation
2022
TECHNICAL SKILLS
Microsoft Office: Word, Excel, PowerPoint, Outlook
Travel Management: SAP Concur, domestic travel, international travel
Expense Processing: Expense reports, receipt review, approval routing
Records Management: Electronic filing, hard copy filing, archiving
Document Control: Naming standards, retention, retrieval
Project Tracking: Excel trackers, milestone tracking, deliverables
Communication Tools: Outlook, email correspondence, calendars
Office Procedures: Administrative workflows, filing procedures, user guidance
Quality Procedures: ISO 9002 procedures, document review, process consistency
Access Requirements: NACI investigation, Common Access Card, background review
PROFESSIONAL AFFILIATIONS
Administrative support collaboration across field, shop, finance, and management teams.
Technical service office coordination with clerks and administrative colleagues.
ADDITIONAL INFORMATION
Work Status
: Authorized to work in United States. No sponsorship required.

Matched keywords (30)

  • Secretary II
  • Administrative support
  • Secretarial support
  • expense reports
  • domestic travel
  • international travel
  • transportation
  • lodging
  • electronic records
  • filing
  • archiving
  • retrieval
  • Document Control
  • correspondence
  • reports
  • Microsoft Word
  • Employee inquiries
  • Application training
  • Special projects
  • milestones
  • deliverables
  • department managers
  • ISO 9002
  • Customer service
  • Attention to detail
  • Verbal communication
  • Written communication
  • SAP Concur
  • NACI
  • Common Access Card

Missing keywords (11)

  • employee expense reports
  • hard copy records
  • business documents
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Outlook
  • general clerks
  • organization
  • multitasking
  • office environment
  • shop environment
Disclaimer: All names, images, contact information, employment histories, achievements, security clearances, military credentials, and other qualifications shown in this content are fictional and used for illustrative purposes only. Any resemblance to actual persons, living or deceased, is purely coincidental.

Resume and cover-letter examples and recommendations in this article reflect general best practices and professional experience and are provided for guidance only. Results may vary based on role, industry, region, and hiring organization.

Content Accuracy and Verification: To the fullest extent permitted by applicable law, we do not represent or warrant that resume or cover-letter guidance, examples, recommendations, or related information are accurate, complete, current, error-free, or suitable for any particular purpose. You are responsible for independently reviewing and verifying the information before relying on it.

ATS and Cover-Letter Scores: ATS scores are estimates calculated using our own formula, informed by publicly available guidance on resume formatting and keyword matching. They are not scores issued or endorsed by an ATS provider or employer. Cover-letter scores are also our own assessments. Parsing, weighting, screening criteria, and results vary between systems, employers, job descriptions, and document formats. No score guarantees successful parsing, a particular ranking, an interview, or employment. Use scores as general guidance and independently check your documents against the employer’s requirements. To the fullest extent permitted by applicable law, we accept no liability for errors in scores or parsing, or losses arising from reliance on these assessments. Nothing in this notice excludes liability or limits consumer rights that cannot lawfully be excluded or limited.

Terms and Conditions
 
 
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